Purchase Orders PO Statuses Creating a Purchase Order

Purchase Orders

A Purchase Order (PO) records stock you're buying from a supplier. When marked as received, stock quantities are updated automatically.

Purchase orders list showing supplier, status, and line item count

PO Statuses

Status Meaning
Draft Being prepared, not yet sent to supplier
Ordered Sent to supplier and awaiting delivery
Received Goods received; stock has been updated
Cancelled PO cancelled before receipt

When a PO is marked Received, a stock movement (stock in) is automatically logged for each line item, increasing the variant's stock quantity.

Creating a Purchase Order

  1. Go to Ecommerce → Purchase Orders and click New purchase order
  2. Select the Supplier — a User or Contact in your organization
  3. Add line items — the product variants you're ordering and the quantities
  4. Set status to Ordered when you've sent it to the supplier
  5. Mark Received when the goods arrive — stock updates automatically