#Transactions

Transactions are journal entries that record financial activity using double-entry bookkeeping.

#Double-Entry Bookkeeping

Every transaction must have:

• At least one debit entry
• At least one credit entry
• Total debits = Total credits

This ensures your books always balance.

#Creating a Transaction

1. Go to Finance → Transactions
2. Click New Transaction
3. Fill in:
   • Date — Transaction date
   • Description — What the transaction is for
   • Invoice Number — Optional reference number
   • Fiscal Year — Automatically set to current open year

#Adding Ledger Entries

1. In the entries section, click Add Entry
2. Select an Account
3. Enter either a Debit or Credit amount (not both)
4. Add more entries as needed

Example: Recording a sale

#Validation

The form validates that:

• At least two entries exist
• Total debits equal total credits
• You'll see an error if the entry doesn't balance

#Transaction Codes

Transactions automatically receive a code:

• Regular: TXN-ddmmYYYYHHiiss
• Reversals: RSV-ddmmYYYYHHiiss

#Managing Transactions

#Viewing Transactions

The table shows:

• Transaction code
• Date
• Description
• Fiscal year
• Voided status

#Filtering

Filter by fiscal year to focus on a specific period.

#Viewing Details

Click on a transaction to see the full journal entry with all ledger entries.

#Voiding a Transaction

If a transaction was entered in error:

1. Open the transaction
2. Click Void
3. Confirm the action

What happens:

• A reversal transaction is created (with RSV- prefix)
• The original is marked as voided
• Account balances are corrected

Note: Voiding creates an audit trail rather than deleting the record.

#Editing Transactions

Transactions can only be edited if:

• The accounting year is still open
• The transaction hasn't been voided

#Ledger Entries

View individual ledger entries in the Ledger Entries tab of each transaction.